Stop the Change Order Games.
Build with complete, verified project knowledge from Day One.
MySmartPlans gives owners an independent record of the entire project—connecting every decision, document, commitment and change into one governed source of truth.
Eliminate guesswork. Reduce rework. Make decisions with AI-powered intelligence backed by the verified project record.
One source. Only facts. Asked and answered.
What could your project team answer in 60 seconds?
What changed—and who authorized it?
What is creating schedule or cost exposure?
Is the documentation complete and current?
Are the contractors delivering what the contract requires?
Is the facility ready for commissioning, inspection and turnover?
If the answer requires another meeting, another spreadsheet or days of searching, your project is already carrying unnecessary risk.
MySmartPlans turns the complete project record into decision-ready intelligence.
The 99.9% Confidence Interval
- Librarians verify every document
- Answers are accurate and sound
Proactive Conflict Resolution
- We dont just store data – we orchestrate it
- Identify gaps and inconsistencies in real time
Bulletproof Closeout
- We turn handover chaos into a living digital twin
- Auditing data throughout construction, facility management from day 1
Construction Without Amnesia.
Most project platforms store documents. MySmartPlans governs the knowledge behind them.
We are hired by the owner as an independent third party to capture, organize, verify and preserve the project record—from planning through construction, commissioning and operations.
Every submission is date- and time-stamped. Every decision is connected to its supporting evidence. Every authorized stakeholder works from the same governed source.
Litigation-ready from Day One. Operations-ready for the next 50 years.
Filing Systems
- Poor data organization creates a “black hole” where critical project information gets lost
- When needed most, the information becomes difficult to retrieve
Compliance Tracking
- Weak oversight leaves organizations exposed to regulatory penalties and safety risks.
- Many of these issues could have been prevented with proper management and monitoring.
Coordination
- Poor communication between teams creates friction and delays.
- These breakdowns erode stakeholder trust and slow project progress
Closeout
- Poor project closeout can lead to long-term legal disputes.
- These issues often cause costly financial losses that last for years.
Don’t Let Lack of Clarity Derail Your Construction Projects
Construction projects don’t fail from lack of effort. They fail due to a lack of clarity.
Construction data lives in drawings, specifications, schedules, contracts, emails, and reports.
Critical decisions are made with partial information, disconnected systems, and institutional knowledge locked in people’s heads.
Missed Risks
- Fragmented documentation and communication silos create confusion across teams.
- This often results in costly disputes and project delays.
Delayed Decisions
- Incomplete paperwork and limited technical expertise create project bottlenecks.
- Bottlenecks delay schedules and drive up costs.
Cost Overruns
- Poor documentation and lack of transparency create confusion during the project.
- This often results in “death by change order,” driving up costs and delays.
Loss of Trust
- Undocumented changes and verbal agreements often spark disputes.
- These conflicts create a toxic environment that stalls project progress.
MySmartPlans brings order to complexity
Organizing your construction and facility data into a structured and searchable system.
AI-Driven Organization
- Our AI transforms unstructured project information into clean, intelligent data, giving leaders greater clarity, foresight, and control.
Intelligent System
- MySmartPlans delivers a structured, searchable system that supports the entire project lifecycle.
Tool Integration
- We don’t replace your tools, we connect them.
Build Game-Day Ready
A stadium is more than a construction project. It is a franchise asset, an operating business, a security environment, and a promise to every fan who enters the gates. The last major stadium build reportedly left the owner facing more than $750 million in change-order costs. That is not simply a construction problem—it is an information, accountability, and governance failure. MySmartPlans gives NFL owners independent control of every drawing, decision, change, asset, warranty, supplier record, and closeout requirement. Build with the truth. Open on schedule. Operate from Day One.
Built for real projects. Designed for real decisions
HOW IT WORKS
- INGEST – drawings, specs, schedules, reports, and historical data
- ORGANIZE – structured by asset, system, phase, and responsibility
- ANALYZE – AI-driven insight tailored to your project context
- ANSWER – ask questions and get reliable, defensible answers
Designed for leaders accountable for outcomes.
MySmartPlans is the ideal solution for those in charge of delivering successful projects
Owners & developers
- Manage multiple projects efficiently while staying on top of deadlines and budgets with MySmartPlans.
Airport and transportation authorities
- Streamline collaboration with construction teams and manage critical infrastructure projects with precision using MySmartPlans.
Program & construction managers
- Optimize project performance, minimize risks, and drive better outcomes with the help of MySmartPlans’ AI-driven technology.
Facilities and operations leaders
- Efficiently manage facilities and infrastructure projects, predict and prevent delays, and ensure compliance with MySmartPlans.
the mysmartplans difference
Built on Deep Construction and Facilities Expertise
MySmartPlans stands out because it is not another generic AI-driven project management system. We are the owner’s independent third party, built on deep construction and facilities expertise to protect the official project record. MySmartPlans is also part of the Carahsoft partner network, supporting public-sector access through an established government technology channel.
No More Dashboard Overload
- Eliminate the need to juggle multiple dashboards across different projects.
Eliminate Document Chaos
- No more sifting through endless documents and version confusion
Proactive Risk Mitigation
- With 99.9% clean data and AI-powered insights, MySmartPlans proactively identifies and mitigates risks to prevent delays and potential litigation.
Predictive Analytics and More
- Stay ahead with MySmartPlans’ predictive analytics and upcoming features like automated RFI generation and generative documentation tools.
Testimonials
Discover how partnering with MySmartPlans can turn construction chaos into confident, predictable success. Dispute-free with guaranteed data integrity. Bring order and certainty to your project.
“MySmartPlans was essential to the success of the NNSA National Security Campus development project. At its peak, approximately 175 firms and more than 1,000 users securely accessed organized, up-to-date project information. The project was delivered ahead of schedule and within budget—an uncommon success for a government construction project.”
GSA
Douglas Benton
Project Manager
“MySmartPlans has been instrumental in helping us regain ownership of our project. Its ability to retrieve and review contract documents from other programs—and identify missing information—has saved our project management team countless hours. The Digital Information Librarians are highly knowledgeable. They kept us informed of their progress, understood the construction documents and knew what to look for in the contracts and specifications. They also kept us closely involved throughout the setup process. We now feel more confident that the project is open, transparent and accountable. With everything maintained in one secure location and a dashboard customized to our needs, MySmartPlans has made one of our larger projects conveniently organized.”
CITY OF FRESNO AIRPORTS DEPARTMENT
Cristal De La Torre
Project Manager — Title VI, DBE & ADA Coordinator