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        • Honors & Awards

          Business Of The Year
          Kansas Women-Owned Businesses 2017

          Rule Breaker Award
          New York Rule Breakers 2015

          25 Outstanding Businesses Under 25 Employees
          Twenty Five – 25  2012

          CEO of the Year
          City Union Mission 2009

          Women Who Mean Business
          Biz Journal 2009

          Vision of Excellence
          National Association of Women in Construction – 2009

          About MySmartPlans

          Shelley and Dominick Armato

          Shelley is the Founder and CEO of MySmartPlans. Her husband Dominick is Co-founder and President. They suffered firsthand the effects of chaos in the industry. Dominick, a 45-year contractor, was wildly successful and one project with insufficient data caused them to shut the doors on that company. But they rose again and reinvented the construction industry by streamlining the business.

          MySmartPlans is a software-as-a-service solution with an experienced digital information librarian as part of your team, who creates transparency, organization, and efficiency in construction projects. They are the driving force behind Data Governance, which mitigates the risk associated with insufficient document oversight. MySmartPlans has been improving the industry for 16 years and has a revenue aggregate of over 19 billion dollars. Build on time, on schedule, and with audited as pre-discovery files that are proven to prevent litigation!

          Honors & Awards

          Business Of The Year
          Kansas Women-Owned Businesses 2017

          Rule Breaker Award
          New York Rule Breakers 2015

          25 Outstanding Businesses Under 25 Employees
          Twenty Five – 25  2012

          CEO of the Year
          City Union Mission 2009

          Women Who Mean Business
          Biz Journal 2009

          Vision of Excellence
          National Association of Women in Construction – 2009

          About MySmartPlans

          Shelley Armato and Dominick Armato

          Shelley is the Founder and CEO of MySmartPlans. Her husband Dominick is Co-founder and President. They suffered firsthand the effects of chaos in the industry. Dominick, a 45-year contractor, was wildly successful and one project with insufficient data caused them to shut the doors on that company. But they rose again and reinvented the construction industry by streamlining the business.

          MySmartPlans is a software-as-a-service solution with an experienced digital information librarian as part of your team, who creates transparency, organization, and efficiency in construction projects. They are the driving force behind Data Governance, which mitigates the risk associated with insufficient document oversight. MySmartPlans has been improving the industry for 16 years and has a revenue aggregate of over 19 billion dollars. Build on time, on schedule, and with audited as pre-discovery files that are proven to prevent litigation!

    • MySmartPlans Track Record:

      17 years in business

      100% of our 2,130 projects were protected from litigation

      $23 billion in project value completed

      99.9% of projects were completed on time & on budget

      18% project on-site savings

      The MySmartPlans Manifesto

      MySmartPlans Track Record:

      17 years in business

      100% of our 2,130 projects were protected from litigation

      $23 billion in project value completed

      99.9% of projects were completed on time & on budget

      18% project on-site savings

      Learn More

      The MySmartPlans Manifesto

    • AAA Construction Conference

      Four States Airport Conference 2023

        • Customer Testimonials

          MySmartPlans has saved thousands of hours in costly rework and has allowed us to collaborate with our team members in the most efficient manner possible.

          Craig Childers

          MySmartPlans helped us focus on the project rather than collection of data & documentation. The MSP team knows what needs to be included and does a great job gathering, managing and ensure timey responses on required information. It also gives us a centralized location for project documentation, giving us comfort of knowing where to find information in the future. MSP allows us to work smarter and be smarter.

          Northwest Florida Beaches

          Technology has made promises over the years that someday we would all be paperless and all electronic, but there has been a missing link in sharing information between groups. MySmartPlans is the medium that fills that gap.

          Rick Thompson

          As a construction litigator…to be able to point and click and find the documentation that relates to that specific change order, whatever, in seconds as opposed to days or weeks manually would be a game changer.

          Bill Quatman

          Construction Attorney
        • Case Studies

    • Upcoming Events

      June 8th, 2023
      Santa Monica, CA

      AAA Construction Conference

      August 23, 2023
      Kansas City Marriott Downtown

      Four States Airport Conference 2023

      October 1st-3rd, 2023
      Long Beach, CA

      ACI-NA Annual Conference & Exhibition 2023

        • Get Started With MySmartPlans Now

          Ask a question (we respond within the hour), book a demo, or connect!

          Get Started With MySmartPlans Now

          Or - Ask a question (we respond within the hour) or connect!

Defend your Construction Claim with Documentation

Construction is a complex and highly competitive industry. The general contractor, owner, project architect, and subcontractors must take proactive measures against costly claims and litigation. One of the most important tools to defend your construction claim with documentation is creating an environment of full documentation throughout the project.

Proper documentation ensures you can build a strong case for your claim. Make sure your construction project is protected. An important tool is construction project management software that includes a project team member auditing documents for your project. The software that will obtain proper documentation is MySmartPlans.

What is a construction claim?

Disputes that arise between parties during the construction phase or after project completion create additional costs for a construction project. Claims are filed by the general contractor, subcontractors, owner, developer, architect, or engineer. Common types of construction disputes include design defects, delay claims, payment disputes, additional costs incurred, schedule overages, and material shortages.

Documentation is key to defending against construction claims, or potential claims. It provides evidence of contract work and the steps taken to complete the project on time and under budget. Some key types of documentation to include in your construction claim defense, but not limited to, project plans and drawings, change orders, site inspections logs, daily reports, photos and videos, emails, change order logs, bid documents, cost records, the shop drawing log, meeting minutes, correspondence with stakeholders, safety records, payment records, the construction contract, as-built drawings, shop drawings, actual conditions of weather, and cost overruns.

Defend your construction claim with documentation to ensure a simpler dispute resolution with the other party.

The importance of documentation in construction claims

Documentation serves several purposes in a construction claim.

  • First, documentation can be used to establish the project requirements through the contract documents.
  • Second, documentation can be used to support allegations of breach of contract.
  • Third, documentation can be used to establish the damages incurred by the claimant.
  • Lastly, well-documented claims are more likely to be successful than those without adequate construction documentation.

Documentation is therefore essential to any construction project’s claim. Without it, dispute claimants find it difficult to prove their case and recover the damages or final payment they are entitled to.

Ensure your documentation is strong enough

In the event of a construction dispute, strong documentation is invaluable to defend your construction claim. There are a few key things to keep in mind.

  1. Obtain all documents from bids documents through the closeout. Keep them in a safe place where they will not be lost or damaged; ideally with a responsible third party.
  2. Make copies of all important documents or have them backed up on a server or on a cloud.
  3. Organize your documentation so that it is easy to find and reference.
  4. Keep detailed records of all conversations and correspondence related to your claim.

By taking these steps, you ensure your construction documentation is strong enough to defend your claim position. In the event of a dispute you are set up to win.

How to obtain and house the construction claim documentation

MySmartPlans is an online project management platform that streamlines the process of gathering and organizing construction documentation. In the past, contractors often had to collect paper Plans and drawings from multiple sources. That was time-consuming and difficult to keep track of.

Now with the use of MySmartPlans, a Digital Librarian pulls documents, emails, weather data, and documents from other workflow software so your complete project information is in one location. Then the documents are housed on our software, server, and backup server. They can be accessed at least 50 years after the project closeout. The documents pulled by the Digital Librarian are named properly, audited for mistakes, missing documents are tracked down, and searchable on a project dashboard. All documentation is correct and easily accessible for a potential construction claim.

MySmartPlans collects all documentation

Our secret is a personal Digital Librarian who obtains and audits all construction project documentation and organizes it onto our project management software for the project users. This makes the construction process more efficient, creates communication, and helps to avoid errors and omissions.

MySmartPlans is specifically designed to transform the construction industry with its documentation needs. We are the ideal solution for defending your construction claim.

Key Benifits of Using MySmartPlans

Transparency

MySmartPlans allows users to easily access the organized project plans and full documentation in one place. This eliminates the need to search through multiple paper documents, or various software, which can be time-consuming and difficult to keep track of. In addition, the platform includes a Digital Librarian who obtains and audits all project documentation, ensuring that it is accurate and up-to-date.

Clarity

Another key benefit of using MySmartPlans is that it helps to avoid errors and omissions. Our platform streamlines the process of gathering and organizing construction documentation. Our software reduces the chance of mistakes being made during construction.

Eliminate Mistakes

Documents are processed and uploaded to the project dashboard in real time. Immediate document collaboration increases communication and eliminates mistakes. Every document is audited and checked for you so the information passed onto the team is correct.

Defend Your Construction Claim

By using MySmartPlans, construction professionals make it easier to defend against construction claims. MySmartPlans reduces the cause for claims with our document search engine. Our project management platform is an efficient way to access all organized documentation through the lifecycle of the project.

A successful construction project requires complete documentation

Poorly documented projects are most likely to face disputes and claims. MySmartPlans has managed thousands of larger projects for construction professionals who want to optimize their labor productivity and prevent claims. MySmartPlans is the most efficient way to access organized documentation through the lifecycle of the project, avoiding errors and omissions.

You need a way to streamline your documentation process and defend your construction claims. MySmartPlans is the ideal solution.

Your Solution – MySmartPlans

To learn more about our software-as-a-service and how it can help your business, schedule a demo now.

With MySmartPlans, you can rest assured that your documentation will be safe and organized. We make it easy to defend against claims, locate contract documents and keep your projects on track. So why wait? Get started with MySmartPlans today!

Contact Information:

shelley@mysmartplans.com

(816) 479-0261

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