Information Governance in Construction: Building a Strong
Foundation for Data Success

The construction industry is no stranger to complexity. With countless moving parts,
stakeholders, and a constant influx of data, managing information effectively is crucial. That’s
where information governance (IG) comes in. But what exactly is it, and why should
construction firms care? Let’s break it down.

What is Information Governance?

Information governance is a holistic framework that encompasses the policies, processes, and
technologies used to manage an organization’s information assets throughout their lifecycle. It
ensures that information is:

• Accessible:   The right people can find the right information when they need it.
• Accurate:      Information is reliable and trustworthy.
• Secure:          Information is protected from unauthorized access or loss.
• Compliant:    Information is managed in accordance with legal and regulatory requirements.

Why Information Governance Matters in Construction

In the construction world, information is a valuable asset. Think about blueprints, contracts,
change orders, safety reports, financial data – the list goes on. Effective information governance
can help construction firms:

1. Reduce Risk: Proper IG minimizes the risk of legal disputes, fines, project delays, and
costly mistakes caused by inaccurate or missing information.
2. Improve Decision-Making: Having timely access to accurate data allows for informed
decision-making, leading to better project outcomes.
3. Increase Efficiency: Streamlined information management processes reduce time wasted
searching for information and improve overall project efficiency.
4. Enhance Collaboration: IG fosters a culture of collaboration and transparency, making
it easier for teams to share information and work together effectively.
5. Protect Reputation: Demonstrating sound information management practices builds
trust with clients, partners, and stakeholders.

Key Components of Information Governance in Construction
An effective IG program in construction should include:

• Information Policies: Clear policies that define how information is created, stored,
shared, and destroyed.
• Data Classification: Identifying and classifying different types of information based on
their sensitivity and importance.
• Access Controls: Restricting access to sensitive information to authorized personnel
only.
• Retention and Disposal Schedules: Defining how long different types of information
should be kept and how to dispose of them securely.
• Training and Awareness: Educating employees on IG policies and procedures to ensure
compliance.
• Technology Solutions: Implementing tools like document management systems, project
management software, and data analytics platforms to support IG efforts.

Building Your Information Governance Program
Here are some steps to get started:

1. Assess Your Needs: Identify your organization’s specific information management
challenges and priorities.
2. Develop Policies and Procedures: Create clear, comprehensive policies and procedures
that align with your organization’s goals and regulatory requirements.
3. Implement Technology: Invest in technology solutions that support your IG efforts and
streamline information management processes.
4. Train Your Team: Provide regular training to ensure that employees understand and
follow IG policies and procedures.
5. Monitor and Evaluate: Continuously monitor your IG program’s effectiveness and
make adjustments as needed.

The Future of Information Governance in Construction
As technology continues to evolve, so too will information governance. Artificial intelligence,
machine learning, and blockchain are just a few of the emerging technologies that are
transforming how information is managed in the construction industry. By embracing these
technologies and adopting a proactive approach to IG, construction firms can position
themselves for success in the digital age.

Shelley Armato

816-479-0261

www.mysmartplans.com