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        • Honors & Awards

          Business Of The Year
          Kansas Women-Owned Businesses 2017

          Rule Breaker Award
          New York Rule Breakers 2015

          25 Outstanding Businesses Under 25 Employees
          Twenty Five – 25  2012

          CEO of the Year
          City Union Mission 2009

          Women Who Mean Business
          Biz Journal 2009

          Vision of Excellence
          National Association of Women in Construction – 2009

          About MySmartPlans

          Shelley and Dominick Armato

          Shelley is the Founder and CEO of MySmartPlans. Her husband Dominick is Co-founder and President. They suffered firsthand the effects of chaos in the industry. Dominick, a 45-year contractor, was wildly successful and one project with insufficient data caused them to shut the doors on that company. But they rose again and reinvented the construction industry by streamlining the business.

          MySmartPlans is a software-as-a-service solution with an experienced digital information librarian as part of your team, who creates transparency, organization, and efficiency in construction projects. They are the driving force behind Data Governance, which mitigates the risk associated with insufficient document oversight. MySmartPlans has been improving the industry for 16 years and has a revenue aggregate of over 19 billion dollars. Build on time, on schedule, and with audited as pre-discovery files that are proven to prevent litigation!

          Honors & Awards

          Business Of The Year
          Kansas Women-Owned Businesses 2017

          Rule Breaker Award
          New York Rule Breakers 2015

          25 Outstanding Businesses Under 25 Employees
          Twenty Five – 25  2012

          CEO of the Year
          City Union Mission 2009

          Women Who Mean Business
          Biz Journal 2009

          Vision of Excellence
          National Association of Women in Construction – 2009

          About MySmartPlans

          Shelley Armato and Dominick Armato

          Shelley is the Founder and CEO of MySmartPlans. Her husband Dominick is Co-founder and President. They suffered firsthand the effects of chaos in the industry. Dominick, a 45-year contractor, was wildly successful and one project with insufficient data caused them to shut the doors on that company. But they rose again and reinvented the construction industry by streamlining the business.

          MySmartPlans is a software-as-a-service solution with an experienced digital information librarian as part of your team, who creates transparency, organization, and efficiency in construction projects. They are the driving force behind Data Governance, which mitigates the risk associated with insufficient document oversight. MySmartPlans has been improving the industry for 16 years and has a revenue aggregate of over 19 billion dollars. Build on time, on schedule, and with audited as pre-discovery files that are proven to prevent litigation!

    • MySmartPlans Track Record:

      17 years in business

      100% of our 2,130 projects were protected from litigation

      $23 billion in project value completed

      99.9% of projects were completed on time & on budget

      18% project on-site savings

      The MySmartPlans Manifesto

      MySmartPlans Track Record:

      17 years in business

      100% of our 2,130 projects were protected from litigation

      $23 billion in project value completed

      99.9% of projects were completed on time & on budget

      18% project on-site savings

      Learn More

      The MySmartPlans Manifesto

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      Four States Airport Conference 2023

        • Customer Testimonials

          MySmartPlans has saved thousands of hours in costly rework and has allowed us to collaborate with our team members in the most efficient manner possible.

          Craig Childers

          MySmartPlans helped us focus on the project rather than collection of data & documentation. The MSP team knows what needs to be included and does a great job gathering, managing and ensure timey responses on required information. It also gives us a centralized location for project documentation, giving us comfort of knowing where to find information in the future. MSP allows us to work smarter and be smarter.

          Northwest Florida Beaches

          Technology has made promises over the years that someday we would all be paperless and all electronic, but there has been a missing link in sharing information between groups. MySmartPlans is the medium that fills that gap.

          Rick Thompson

          As a construction litigator…to be able to point and click and find the documentation that relates to that specific change order, whatever, in seconds as opposed to days or weeks manually would be a game changer.

          Bill Quatman

          Construction Attorney
        • Case Studies

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      June 8th, 2023
      Santa Monica, CA

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      August 23, 2023
      Kansas City Marriott Downtown

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      October 1st-3rd, 2023
      Long Beach, CA

      ACI-NA Annual Conference & Exhibition 2023

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          Ask a question (we respond within the hour), book a demo, or connect!

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Instant Information Retrieval

Document management in the construction industry has traditionally been a cumbersome affair. The sheer amount of documentation generated by and accumulated during a build can seriously hinder access to vital information when it’s needed.

Fortunately, the need for instant information retrieval has been recognized, driving the creation of several construction industry document management applications designed to facilitate flexible and rapid access to information.

However, program management information systems are far from enjoying mass adoption. According to KPMG’s 2015 Global Construction Project Owner’s Survey, only 50% of firms use informational software, and of those who do, 32% have yet to integrate it into their projects.

So while the value of rapid information retrieval cannot be overstated, a significant number of project stakeholders are handicapping their ability to effectively and dynamically access their vital data when it’s needed.

In this article, we’ll take a look at three ways poor information flow can affect construction projects and how having rapid access to it can mitigate these issues.

3 Common Construction Problems Mitigated By Instant Information Retrieval

Building projects will always face their share of issues, some direr than others. However, there are some factors that can be considered repeat offenders contributing to them. They are:

  • Poor or slow information flow
  • Lack of flexibility

These two elements have traditionally gone hand in hand since a lack of timely information can rob a firm of the flexibility it needs to adapt to changing conditions. And rapid information retrieval is key to promoting a dynamic approach to successfully executing a project.

Let’s take a look at three key issues facing the construction industry and how slow information flow contributes to them.

CASH FLOW

Given the complexity of arrangements between vendors, contractors, and subcontractors, maintaining a positive cash flow has always been an industry challenge.

And even though insolvencies in the industry are trending downwards, construction firms still rely on a very high level of bank financing to stay afloat.

Typical payment terms in construction are 30 to 60 days, with 90 days becoming more common. While some cash flow problems are beyond the firm’s control (i.e. late accounts receivables), many stem from a lack of up-to-date awareness of available liquidity.

Having immediate access to financial statements, forecast analysis, and contractor payables tracking is a major step toward improving overall cash flow. Access to detailed finance-related documents at a moment’s notice can give the project manager the situational awareness to make dynamic spending decisions as they arise.

FRAUD

Fraud has always plagued the construction industry, costing firms an average of $300,000 per case. It’s become so ubiquitous that many project leaders view it as a necessary cost of doing business.

Yet fraud can only thrive in environments lacking transparency, and fraudulent documents can easily be hidden within the massive amounts generated by the project. Project auditors, in particular, can frequently be thrown off the trail by having to wade through massive amounts of documentation to find what they’re looking for.

Some of the common types of fraudulent activity include:

  • Billing fraud
  • Contract rigging
  • Fictitious suppliers
  • Manipulation of change orders

A robust document management system providing instant information retrieval allows auditors and managers to put a significant dent in the amount of fraudulent activity by proactively bringing it to light. The faster the information is brought into the open, the faster corrective actions can be taken.

DELAYS

There’s no one reason why a project’s completion becomes delayed, although four factors tend to be frequent culprits:

  • Scheduling
  • Resource allocation
  • Lack of subcontractor performance
  • Change orders

All four are major areas requiring dynamic and constant monitoring in order to properly retain control, and document handling plays a key role in maintaining effective oversight.

Scheduling issues can creep in over time when changes and revisions aren’t properly accounted for. Instant access to all of your critical path documentation can pay enormous dividends in the success of your project’s scheduling.

Similarly, even though resource allocation and subcontractor performance are extensively recorded, poor document management tends to underemphasize these items until much later in the project’s execution.

And being able to stay on top of change orders as they are received can also lead to proactive management leading to expedited delivery.

With instant information retrieval capabilities at hand, project managers can proactively deal with these issues before they evolve into major problems.

Construction projects never go off without a hitch. And while problems will always creep into a build, instant document retrieval capabilities through a strong document management system can lead to proactive problem solving that will head many issues off at the pass.

MySmartPlans provides document management solutions for the construction industry designed to provide unmatched transparency and collaborative access to documentation. Contact us for a free demo and to learn how you can gain the flexibility you need to propel your build forward.

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